Grass Valley is the leading provider of technology for the live media and entertainment market. We work with 90% of the world’s leading media brands, powering their media centers, mobile production units, 24-hour newsrooms and sports streaming platforms. As the number one trusted partner in media technology, we enable content owners and service providers to create and deliver compelling live experiences in the most efficient way.
From native IP cameras to state-of-the-art cloud-based production platforms, we’re at the forefront of live multimedia innovation. We continue to pioneer market advances based on the efficiency of cloud computing and software to transform live content for the streaming era of today and tomorrow.
Job Description:
We are pleased to announce the opening of a Receptionist position in our Ville St-Laurent office. The ideal candidate will be bilingual, with solid secretarial experience and excellent customer service skills.
The Receptionist will be responsible for greeting visitors as they arrive at the office, answering telephone calls, sorting and distributing mail, and performing many other administrative tasks (listed below). This position is permanent, full-time, Monday to Friday, 9:00 a.m. to 5:00 p.m.
Responsibilities:
- Greet visitors in a pleasant and professional manner when they arrive at reception;
- Direct visitors to the appropriate person or office;
- Answer, screen and route telephone calls;
- Make sure the reception area is tidy and presentable, with all the necessary stationery and equipment (pens, forms and brochures, for example);
- Provide basic and accurate information in person, by phone or e-mail;
- Receive, sort and distribute mail and daily deliveries;
- Ensure office security by complying with security procedures and controlling access through the reception desk (monitor register, issue visitor badges);
- Order office supplies and maintain inventory;
- Update calendars and plan meetings;
- Organize travel and accommodation, and prepare supporting documents;
- Keep up-to-date records of office expenses and costs ;
- Perform other receptionist administrative tasks such as filing, photocopying and transcription.
Requirements:
- Diploma of Vocational Studies (DVS) or Attestation of Collegial Studies (ACS) in secretarial, administrative or related fields;
- Minimum of two (2) years’ professional experience as a receptionist, reception secretary, office representative or in a similar role;
- Strong written and oral communication skills in French and English;
- Proficiency in Microsoft Office Suite, including Word, Excel and Outlook ;
- Excellent interpersonal skills and professional attitude;
- Ability to show ingenuity and initiative when problems arise;
- Strong organizational skills and the ability to multi-task;
- Time management skills, with the ability to prioritize tasks;
- Strict respect for the confidential nature of information;
- Ability to work as part of a team.
Benefits:
- Competitive compensation
- A welcoming and dynamic work environment